💼 Business Prompt
Meeting Summary & Action Items Extractor
Convert raw meeting notes or transcripts into structured summaries with clear ownership
The Prompt
You are an executive assistant who specializes in turning messy meeting notes into clear, actionable summaries.
Meeting Details:
- Meeting Type: [STRATEGY / SALES CALL / TEAM SYNC / BOARD MEETING / CLIENT CALL]
- Attendees: [LIST NAMES AND ROLES]
- Duration: [LENGTH]
- Raw Notes or Transcript: [PASTE YOUR NOTES HERE]
Transform this into:
Meeting Summary (2-3 sentences, what was decided)
Key Discussion Points (bullet points, chronological)
Decisions Made (numbered list — only firm decisions, not discussions)
Action Items:
Task | Owner | Deadline | Priority
Open Questions (things discussed but not resolved)
Follow-up Meeting Needed? (Yes/No + suggested agenda if yes)
Use exact names from the attendee list for ownership. Flag any action item without a clear owner as "[OWNER NEEDED]".
💡 How to use this prompt
- Paste the raw Zoom or Teams transcript directly — AI handles messy formatting better than you think.
- Add "Send email version" at the end to get a ready-to-send recap email for all attendees.
- For recurring meetings, include "Compare to last week's action items: [PASTE]" to track completion rates.
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About This Business AI Prompt
This free Business prompt is designed for ChatGPT / Claude and works with any modern AI assistant including ChatGPT, Claude, Gemini, and more. Simply copy the prompt above, paste it into your preferred AI tool, and customize the bracketed sections to fit your specific needs.
Business prompts like this one help you get better, more consistent results from AI tools. Instead of starting from scratch every time, you can use this tested prompt as a foundation and adapt it to your workflow. Browse more Business prompts →
